TABLE OF CONTENTS

• Non Work Cost Type
  • How to keep track of nonwork hours (Time Off Request, Reason and TK Adjustment)
• Non Work Work Order
  • Non-wage Payroll Items
• Non Work Financial Account

Nonwork hours in an organization refers to the time outside of employees' scheduled work hours. During nonwork hours, employees are not expected to be at the workplace or actively engaged in work-related tasks, according to the terms of their employment contract.

Non Work Cost Type

In the FCX system, nonwork time is determined by a cost type.

In the Cost Type card, there is a corresponding checkbox "Non work”. Thus, all the hours recorded to such a cost type will be considered as non-work in the Employee's Time Card.

Example of nonwork cost type: vacation, illness, holidays, personal time, jury duty.

How to keep track of nonwork hours (Time Off Request, Reason and TK Adjustment)

In general, an employee reports their Time Off submitting a TK request in the FCX mobile app.

To indicate a reason for Time Off, we use a Time Keeping Reasons reference.

Here, we identify which reasons are available for TK Requests, and match a reason with a cost type.

For example, in your instance, PTO is a nonwork cost type. The PTO reason provides 8 nonwork hours, is available for Time Off Requests, and matches to the nonwork cost type.

Once an employee submits a PTO request, then the request is approved by a TC Reviewer or a TK Manager, these 8 nonwork will appear in the Employee's Time Card.

A PTO reason can be also added/removed to a Time Card by an Advanced TK Reviewer or a TK Manager. 

Another way, to add a nonwork hours is to use the TC Adjustment. With this interface, you can change the Time Card original timeline: alter clocked hours and the WO allocation. You can also change a cost type for a time period on the timeline.

For example, designate a time period as nonwork time by assigning a nonwork cost type. The time is automatically allocated to a nonwork WO (this is pulled from the TK Config, otherwise from the system constant). Note, that you cannot manually select a Work Order for time charged to the non work cost type. 

Non Work Work Order

In the Time Card, nonwork hours are allocated to a Non-Work Work Order.

Non-Work Work Order — is a Work Order:

1) specified in the Non-Work Allocation table in the employee's TK Configuration card. Set up a custom nonwork WO for the required employees. Optionally, select multiple nonwork WOs and specify the percentage when distributing. Any WOs can be selected here.

2) WO set up in the "non work" system constant/setting. 

There is always a default nonwork WO under the Corporate Overhead Build Plan.

This WO is generally specified in the system constant NonWorkWOID and is used to track the cost of nonwork payroll in a Financial Distribution.

Nonwork WOs from the TK config will have a higher priority in an FD than the default nonwork WO from the constant.

Non-wage Payroll Items

Nonwork WO can be used for Per Diem and Reimbursement requests.

In a Payroll Item that is allowed for Misc (Mileage, Per Diem, ...) requests, we fill in the “Use Non Work WO for Requests” checkbox to assign the QTY reported by an employee to the Non-Work WO.

The nonwork WO is calculated from the Employee's TK Configuration, or from the default value.

Non Work Financial Account

In a Financial Distribution, the cost of the nonwork hours is recorded to a Financial Account calculated based on the following priority: from Payroll Item, or from WO Type, or from Non Work FA in the Employee's TK Config.

The most common use case is

• to specify a Non Work Financial Account in a WO Type used for Non Work WOs

• or use the employee-specific Non Work FA. This is set up in the employee's TK Configuration card.

We typically use a Non Work Financial Account. This FA is a subsidiary of the Corporate Overhead FA.